Case Study

Reducing print and copy costs at Newcastle-under-Lyme School, Staffordshire

Newcastle-under-Lyme School is a highly successful independent day school based in the town of Newcastle-under-Lyme in Staffordshire. 

The school has a continual focus on best value and was keen to rationalise and control print and copy costs whilst maintaining a user friendly system for staff and pupils alike.

Reducing Printing & Copier Costs

With a long history of helping local businesses run their office more efficiently, we recently worked with Newcastle-under-Lyme in Staffordshire to rationalise their printer fleet, install print accounting sofware and help them reduce their overall costs associated with printing and copying.

Our Solution

Working closely with Weaver Bomfords, a gradual program of improvement was developed, initially introducing MFDs in strategic areas to reduce print and copy costs.  The printer fleet was then steadily rationalised and the remaining devices moved on to a fully inclusive managed print solution, reducing the need for IT involvement in the administration and repair of printers.

Print Accounting software was installed, initially running in the background, to enable usage to be monitored. Finally, authentication at the device by means of proximity card was introduced, so capturing all pages printed or copied and giving a ‘Follow Me’ print solution, ideal on a large campus such as this.

The print and copy network continues to be refined and improved and there are plans to further improve reporting and departmental analysis. Ultimately, the system will encompass the use of mobile devices, which the pupils and staff use with the school’s developing VLE.

A flexible approach usually results in a more robust, personal system that truly suits the end user.  By working closely with our customers we help deliver real world solutions that benefit both the organisation and those working in it. 

We Can Help You

Why not speak to our team or give us a call on 03456 123 858 to find out how we can help you?


Newcastle-under-Lyme School


Newcastle-Under-Lyme Staffordshire

  • Large print fleet developed piecemeal
  • Sprawling historic campus
  • No control of output
  • No way to recharge or monitor usage.

Konica Minolta hardware for a consistent user interface, alongside some existing devices for flexibility. Managed print from Weaver Bomfords to support both new and legacy devices. PaperCut Print Accounting solution embedded at the device.

The Customer’s verdict…

‘Weaver Bomfords are very flexible in their approach to our network.  They’ve encouraged us to make changes where we should, but have also worked within the particular constraints of our system and our site.’

Source: Bursar, Newcastle under Lyme School