Privacy Statement
Version: 1.0
Effective Date: June 2026
Last Reviewed: June 2026
Who We Are
Weaver Business Machines Limited and Bomford Office Products Limited are the data controllers responsible for the personal information described in this notice.
Registered Office:
Church House
Middlewich
CW10 9GA
Email: privacy@weaverbomfords.co.uk
Telephone: 03456 123858
Depending on the services provided, either Weaver Business Machines Limited or Bomford Office Products Limited will act as the controller of your personal information.
Where companies within the Weaver Bomford Group share administrative services, personal information may be shared internally for management, finance, compliance and customer service purposes.
We are registered with the Information Commissioner's Office (ICO) under registration numbers:
- ZA719322 (Bomford Office Products Limited)
- ZA719278 (Weaver Business Machines Limited)
Our website and services are intended for business users and are not directed at children. We do not knowingly collect personal information from children.
Who This Privacy Notice Applies To
This Privacy Notice applies to:
- Visitors to our website
- Individuals who contact us by telephone, email, post or through our website
- Customers and account holders
- Representatives of suppliers, contractors and business partners
- Individuals who subscribe to receive marketing communications
- Any other individuals whose personal information we process in connection with our services
This Privacy Notice applies whenever we collect or process personal information through our website, correspondence, business transactions, customer accounts, marketing activities or other interactions with us.
Information We Collect
We collect personal information directly from you, from communications with your organisation, through our website, from publicly available business sources, trade directories, networking events and referrals where relevant to our business relationship.
We may collect and process:
- Name and job title
- Business address
- Telephone number
- Email address
- Postcode
- Preferences and interests
- Information relevant to customer surveys and offers
Information submitted through our website contact forms may be processed and stored using HubSpot CRM and associated services.
We may also automatically collect technical information including IP address, browser type, device information, website usage information and interaction data collected through cookies and similar technologies.
How We Use Your Information
| Purpose | Lawful Basis |
|---|---|
| Processing orders and managing accounts | Performance of a contract |
| Website operation and administration | Legitimate interests |
| Responding to enquiries | Legitimate interests or contract |
| Website analytics | Consent |
| Marketing communications | Consent and/or legitimate interests where permitted by law |
| Fraud prevention and security | Legitimate interests |
| Compliance with legal obligations | Legal obligation |
Legitimate Interests
- Operating and improving our business
- Responding to enquiries
- Maintaining customer relationships
- Preventing fraud and misuse
- Ensuring network and information security
Marketing
Where permitted under the Privacy and Electronic Communications Regulations (PECR), we may send marketing communications relating to similar products and services.
You may opt out at any time by contacting us directly or using the unsubscribe link included within our marketing emails.
Cookies
Our website uses cookies and similar technologies to improve your browsing experience, analyse website traffic and help us understand how visitors use our website.
Strictly Necessary Cookies
These cookies are essential for the operation and security of our website.
Analytics Cookies
With your consent, we use analytics cookies to collect information about how visitors use our website.
- Pages visited
- Time spent on the website
- Device and browser information
- General geographic location derived from IP address
We do not use analytics cookies to directly identify individual visitors.
Cookie Consent
When you first visit our website, you will be asked to accept or reject non-essential cookies.
Data Retention
| Information Type | Typical Retention Period |
|---|---|
| Customer account and transaction records | Up to 6 years after the relationship ends |
| Marketing preferences | Until consent is withdrawn |
| Website analytics data | According to analytics provider settings |
| General enquiries | Up to 12 months |
Who We Share Information With
- Website hosting providers. Currently Evo X
- Payment processors including GoCardless and Stripe
- Customer relationship management providers including HubSpot
- Email and communication providers including Microsoft
- IT support and security providers
- Accounting software providers including Xero
- Professional advisers including accountants, auditors, insurers and legal advisers
- Regulatory or law enforcement bodies where required by law
International Transfers
Some service providers may process data outside the United Kingdom. Where this occurs we ensure appropriate safeguards are in place.
Your Data Protection Rights
- Access – request a copy of your personal information.
- Rectification – request correction of inaccurate information.
- Erasure – request deletion where applicable.
- Restriction – request restriction of processing.
- Object – object to processing and direct marketing.
- Portability – receive data in a machine-readable format.
- Automated Decision-Making – protection from solely automated decisions.
Exercising Your Rights
To exercise your rights, please contact: privacy@weaverbomfords.co.uk
We will normally respond within one month.
Complaints
If you have concerns about how we collect, use or protect your personal information, please contact us in the first instance.
You also have the right to lodge a complaint with the Information Commissioner's Office (ICO). Visit www.ico.org.uk.
Changes to This Privacy Notice
We may update this Privacy Notice from time to time. Any changes will be published on this page and the review date updated accordingly.
